Committees

The RRTA has a number of standing committees to ensure the smooth operation of the organization. In most cases the committee chair is on the Board of Directors of the RRTA. Below is a list of these committees and a brief description of their role. Check the Section Page links on the left side of the page for additional information about some of the committees.

Advisory Committee: Membership includes all past presidents. This committee shall meet annually and be chaired by the vice president. This committee shall review the RRTA Handbook at least every two (2) years. This committee shall investigate any item referred to it.

Christmas Project: This project recognizes our Golden Members, those who have reached 85 years, and members who are generally unable to attend RRTA functions due to infirmities. Recipients will be selected by the Christmas Project Coordinator and/or Executive Committee. Members are encouraged to inform the Coordinator of possible recipients.

Electronic Communications: The role of Electronic Communications is to liaise with the Membership Chair in order to maintain a current email list, to send out “The Loop” as requested, to maintain the website and to monitor our presence on the BCRTA website for accuracy.

Finance: Overseeing the finances of the RRTA, the Finance Committee is ideally composed of the Treasurer, President and 2 members of the Executive and Board of Directors. The Treasurer and President generally do not take on the role of Finance Committee Chair.

The Finance Committee meets about 3 times per year to establish a budget and discuss financial issues and strategies in order to be able to present and explain the proposed budget. The budget thus established ensures that all committees have sufficient funds at their disposal to enact their duties on behalf of all RRTA members, within the constraints of funds available. The budget is first offered to the RRTA Executive at a regular Executive meeting and then to the RRTA Membership for discussion and approval at the AGM.

*The RRTA Scholarship Trust Fund Foundation is not managed by the Finance Committee. It requires separate accounting and budgetary actions.

Heritage: The RRTA Heritage Committee promotes and enhances the preservation of Education Heritage in Richmond. The committee collects, organizes and displays educational memorabilia and coordinates RRTA involvement in community Heritage events. The committee usually meets two Friday  mornings each month at General Currie School in the original ‘one room schoolhouse’ which opened in 1920.

To volunteer and/or contribute to the collection, please contact Loraine Martin.

Membership: The role of this committee is to maintain a record of the current membership including names, addresses, telephone numbers and e-mails. This information is obtained from the BCRTA and is updated at least three times per year. We endeavour to keep our membership list up to date and ask members to inform us at any time of changes to their contact information.

Newsletter: The RRTA Newsletter committee prepares, publishes and distributes the newsletter to members at least three times per year. Newsletters are featured on the RRTA website.

***The newsletter does not include commercial advertising.***

Nominating: This committee is chaired by the immediate past president or an alternate appointed by the president, and may include two (2) additional members of the RRTA who are not seeking office. This committee shall present a slate of candidates for the RRTA Board of Directors at the AGM. The chair of this committee shall conduct the election of the candidates at the AGM.

Phoning: With the assistance of volunteers, this committee contacts those RRTA members who do not have access to email and request this service. These members are kept informed of yearly events such as September and December socials, potlucks, speaker series, AGM, and any items of interest as required.

Programme: This committee plans, organizes and expedites programmes of events to meet the needs of RRTA members. The committee ensures that plans for functions are finalized and that this information is shared with the Board of Directors. The Programme Chair prepares the communications to inform the membership with event notices in the Newsletter and “The Loop”.

Social: The Social Committee plans, organizes and oversees the arrangements for attendance, menu and table settings at RRTA functions. The committee works to coordinate and support the Programme Chairperson in proposed events.

Sunshine: The Sunshine Coordinator sends cards to those who are ill or cards of sympathy for the bereaved when notification of illness or loss is received.

If you think a card should be sent please contact Pat Walach.